Since the PWG has been discussing various means of improving the
group's organizational methods, perhaps this message can be used
as the basis of a similar plan for the PWG.
I personally find Larry's plan to be quite excellent, except for
this single statement:
> The Chair, at it's discretion, reserves the right to modify the priority of
> any agenda item.
Any fan of "Robert's Rules of Order" would find this statement pretty
unacceptable, in that the Chair would have "god-like" powers. Maybe
this is acceptable to the IEEE 1284 Group, but I don't think it would
be appropriate for the PWG (IMHO).
I would like to propose that this message be discussed at the November
meeting of the PWG. In the meantime, perhaps other PWG participants
can make individual comments on this message so that we can get a leg
up on the discussion in November.
Kudos to Larry Stein for such a nice document!
...jay
----- Begin Included Message -----
Date: Fri, 30 Aug 1996 11:39:06 -0400
From: Larry Stein <lstein@fapo.com>
To: Multiple recipients of list <p1284_3@lexmark.com>
Subject: New Meeting Policy
X-Comment: The P1284_3 distribution system
In our attempt to complete the IEEE P1284.3 and P1284.4 standards by our
timeframe we will implement a more controlled meeting agenda and policy.
The meeting agendas will follow this general structure:
1- Draft Review (time limited)
We need to get stuff on paper and start reviewing the "closed" items
inline. Any issues closed at a meeting will be put into the draft
by the next meeting, with revision bars on. Once reviewed and adopted
the revision will be accepted and change incorporated into the draft.
Reviews of extensive changes (and the initial review) may take more than
one meeting.
2- Previous Agenda Items Near Resolution - Open Action Items
This is to try to close and resolve any issues as soon as possible.
Once resolved, changes (if any) will be incorporated into the draft
as outlined above.
3- Previous Agenda Items
This is to continue with any agenda items that were not addressed, or
completed at the prior meeting.
4- New Business/Proposals - Pre-reviewed
In order to guarantee a timely review of new proposals, anything new to
be discussed at the meeting should be placed on the 1284 reflector, or
the Lexmark ftp server (ftp.lexmark.com/pub/ieee/incoming)
SEE THE END OF THIS MAIL FOR SUBMITTAL PROCEDURES.
at least one week prior to the meeting. This is to give everyone
a chance to review the material prior to the meeting.
Every attempt will be made to allot time for any proposals submitted
this way.
5- New Business/Issues - Not Pre-reviewed
Any new topics, presentations or proposals that are "walked in".
Presenters should have transparencies and 20 copies of any paper.
There is no guarantee that any walk-in will be allotted time on the
agenda. We will try.
6- Anything that does not fit in the prior categories.
The Chair, at it's discretion, reserves the right to modify the priority of
any agenda item.
PAPER PROCEDURE:
In order to maintain a trail for all presentations and material reviewed at
a meeting, we will institute a naming convention and log for all papers.
The naming convention will be:
xxyyiiiz.pdf
where: xx = year
yy = month submitted
iii = initials of preparer
z = number of submission
Example: 9608LAS1.pdf would be the name for a proposal submitted by Larry A.
Stein in August 1996, first proposal.
Adobe acrobat PDF is the prefered format for all papers loaded onto the ftp
server. PostScript (.PS) is OK. Text files (txt) are OK in a pinch. This
can be translated to PDF.
Please send an email to the chair noting any submissions of papers.
ACTION ITEMS:
In order to achieve a timely closure on open issues, please be sure to have
any assigned action item finished at least one week prior to the next meeting.
I hope that by following this meeting policy we will be able to achieve our
goals relating to the completion of the standards.
Thank you,
Larry A. Stein
Chair, P1284.3, P1284.4
******************************************************************
Larry A. Stein FarPoint Communications
Ph. 805/726-4420 104 East Avenue K4, Ste. F
Fax 805/726-4438 Lancaster, CA 93535
Web Site: http://www.fapo.com
******************************************************************
----- End Included Message -----